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Reports, Forms, and Record Keeping Requirements

American Government Special Collections Reference Desk

American Government

Reports, Forms, and Record Keeping Requirements

Jeffrey Michael
National Highway Traffic Safety Administration
October 30, 2013

[Federal Register Volume 78, Number 210 (Wednesday, October 30, 2013)]
[Pages 65038-65040]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-25793]



National Highway Traffic Safety Administration

[U.S. DOT Docket No. NHTSA-2013-0113]

Reports, Forms, and Record Keeping Requirements

AGENCY: National Highway Traffic Safety Administration (NHTSA), DOT.

ACTION: Request for public comment on proposed collection of 


SUMMARY: Before a Federal agency can collect certain information from 
the public, it must receive approval from the Office of Management and 
Budget (OMB). Under procedures established by the Paperwork Reduction 
Act of 1995, before seeking OMB approval, Federal agencies must solicit 
public comment on proposed collections of information, including 
extensions and

[[Page 65039]]

reinstatements of previously approved collections.
    This document describes the collection of information for which 
NHTSA intends to seek OMB approval.

DATES: Comments must be received on or before December 30, 2013.

ADDRESSES: You may submit comments identified by DOT Docket ID Number 
NHTSA-2013-0113 using any of the following methods:
    Electronic submissions: Go to http://www.regulations.gov. Follow 
the on-line instructions for submitting comments.
    Mail: Docket Management Facility, M-30, U.S. Department of 
Transportation, 1200 New Jersey Avenue SE., West Building Ground Floor, 
Room W12-140, Washington, DC 20590.
    Hand Delivery: West Building Ground Floor, Room W12-140, 1200 New 
Jersey Avenue SE., Washington, DC, between 9 a.m. and 5 p.m., Monday 
through Friday, except Federal holidays.
    Fax: 1-(202) 493-2251.
    Instructions: Each submission must include the Agency name and the 
Docket number for this Notice. Note that all comments received will be 
posted without change to http://www.regulations.gov including any 
personal information provided. Please see the Privacy Act heading 
    Privacy Act: Anyone is able to search the electronic form for all 
comments received into any of our dockets by the name of the individual 
submitting the comments (or signing the comment, if submitted on behalf 
of an association, business, labor union, etc.). You may review DOT's 
complete Privacy Act Statement in the Federal Register published on 
April 11, 2000 (65 FR 19477-78) or you may visit http://DocketsInfo.dot.gov.

FOR FURTHER INFORMATION CONTACT: Dr. Russell Pierce, Contracting 
Officer's Technical Representative, Office of Behavioral Safety 
Research (NTI-132), National Highway Traffic Safety Administration, 
1200 New Jersey Avenue SE., W46-472, Washington, DC 20590. Dr. Pierce's 
phone number is (202) 366-5599 and his email address is 

SUPPLEMENTARY INFORMATION: Under the Paperwork Reduction Act of 1995, 
before an agency submits a proposed collection of information to OMB 
for approval, it must publish a document in the Federal Register 
providing a 60-day comment period and otherwise consult with members of 
the public and affected agencies concerning each proposed collection of 
information. The OMB has promulgated regulations describing what must 
be included in such a document. Under OMB's regulations (at 5 CFR 
1320.8(d)), an agency must ask for public comment on the following:
    (i) Whether the proposed collection of information is necessary for 
the proper performance of the functions of the agency, including 
whether the information will have practical utility;
    (ii) the accuracy of the agency's estimate of the burden of the 
proposed collection of information, including the validity of the 
methodology and assumptions used;
    (iii) how to enhance the quality, utility, and clarity of the 
information to be collected; and
    (iv) how to minimize the burden of the collection of information on 
those who are to respond, including the use of appropriate automated, 
electronic, mechanical, or other technological collection techniques or 
other forms of information technology, e.g., permitting electronic 
submission of responses.
    In compliance with these requirements, NHTSA asks public comment on 
the following proposed collection of information:

Medical Review Guidelines and Medical Advisory Board Practices

    Type of Request--New Information Collection.
    OMB Clearance Number--None.
    Form Number--NHTSA 1228.
    Requested Expiration Date of Approval--3 years from date of 
    Summary of the Collection of Information--The National Highway 
Traffic Safety Administration (NHTSA) proposes to collect information 
from an individual in the Medical Review Department in each of the 50 
State Driver Licensing Agencies and The District of Columbia about 
their State's driver medical review structure and processes. The 
information collected will be used to produce a short narrative 
describing each State's medical review structure and processes, plus 
several appendices with tables displaying each individual State's 
responses to the questions, and totals for each response. Data will be 
collected, according to each respondent's preference, via a Microsoft 
Word document distributed and collected via email or a print version 
distributed and collected via US mail, and the responses will consist 
primarily of checkbox response types and fill-in-the-blank options when 
non-standard checkboxes are selected. Additionally, survey respondents 
will be provided with a short narrative that describes their State's 
medical review processes, and asked to review and edit/update the 
narrative as necessary to ensure its accuracy.
    Description of the Need for the Information and Proposed Use of the 
Information--NHTSA was established to reduce the number of deaths, 
injuries, and economic losses resulting from motor vehicle crashes on 
the Nation's highways. As part of this statutory mandate, NHTSA is 
authorized to conduct research as a foundation for the development of 
motor vehicle standards and traffic safety programs.
    As our population ages, age-related impairments in safe driving 
abilities will become more prevalent. The private automobile remains by 
far the most often used and most preferred means of meeting community 
mobility needs among older adults. Along with the increase in the 
number of older drivers, an increase in the driving exposure of older 
adults is likely, both in terms of the frequency of their trips and the 
distances they drive. In addition, due to increased physical frailty, 
older individuals are also most likely to be seriously injured or 
killed in an automotive crash. Therefore, driver medical review 
practices are likely to assume a more prominent role in the years 
    Medical review guidelines and practices can help evaluate drivers 
referred to a State motor vehicle licensing agency for reexamination 
due to concerns about unsafe driving performance possibly resulting 
from suspected age or medical condition related impairments in visual, 
physical, or mental abilities. Society has an interest in ensuring that 
these medical review guidelines and practices are in place and are 
effective in reducing motor vehicle crashes, injury, and death. This 
data collection will provide NHTSA with an accurate description of 
current medical review practices across the country. This is a 
necessary first step in identifying which structures and processes work 
    Description of the Likely Respondents (Including Estimated Number, 
and Proposed Frequency of Response to the Collection of Information)--
TransAnalytics (NHTSA's Contractor) plans to enlist the assistance of 
the American Association of Motor Vehicle Administrators (AAMVA) to 
identify the most appropriate contact in each State, for distribution 
of the survey and the narrative summary for review and update.
    Estimate of the Total Annual Reporting and Record Keeping Burden 
Resulting from the Collection of Information--There will be 
approximately 70 questions on the survey requiring checkbox responses, 
and an occasional fill-in-the-blank response required when ``other'' is

[[Page 65040]]

checked. We estimate the time to complete the survey for the medical 
review contact in each State to be 2.5 hours. Additionally, we estimate 
2.5 hours of time for each medical review contact to review and edit 
the narrative describing their State's medical review structure and 
process. This estimate includes the time that may be required to 
respond to telephone contacts made by TransAnalytics if necessary, to 
follow-up or clarify survey responses. The total estimated annual 
burden will be 255 hours (5 hours for each respondent, 50 States + 
Washington, DC). Survey respondents will incur no costs from the data 
collection and will incur no record keeping burden and no record 
keeping cost from the information collection.

    Authority: 44 U.S.C. 3506(c)(2)(A).

    Issued on October 25, 2013.
Jeffrey Michael,
Associate Administrator, Research and Program Development.
[FR Doc. 2013-25793 Filed 10-29-13; 8:45 am]

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