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Federal Acquisition Regulation; Submission for OMB Review; Contractor Use of Interagency Fleet Management System Vehicles

American Government Special Collections Reference Desk

American Government

Federal Acquisition Regulation; Submission for OMB Review; Contractor Use of Interagency Fleet Management System Vehicles

Karlos Morgan
General Services Administration
October 29, 2013


[Federal Register Volume 78, Number 209 (Tuesday, October 29, 2013)]
[Notices]
[Pages 64499-64500]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-25213]


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DEPARTMENT OF DEFENSE

GENERAL SERVICES ADMINISTRATION

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[OMB Control No. 9000-0032; Docket 2012-0076; Sequence 66]


Federal Acquisition Regulation; Submission for OMB Review; 
Contractor Use of Interagency Fleet Management System Vehicles

AGENCY: Department of Defense (DOD), General Services Administration 
(GSA), and National Aeronautics and Space Administration (NASA).

ACTION: Notice of request for public comments regarding an extension to 
an existing OMB clearance.

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SUMMARY: Under the provisions of the Paperwork Reduction Act, the 
Regulatory Secretariat will be submitting to the Office of Management 
and Budget (OMB) a request to review and approve an extension of a 
previously approved information collection requirement concerning 
contractor use of interagency fleet management system vehicles. A 
notice was published in the Federal Register at 78 FR 23935, on April 
23, 2013. No comments were received.

DATES: Submit comments on or before November 29, 2013.

ADDRESSES: Submit comments identified by Information Collection 9000-
0032, Contractor Use of Interagency Fleet Management System Vehicles, 
by any of the following methods:
     Regulations.gov: http://www.regulations.gov.
    Submit comments via the Federal eRulemaking portal by searching the 
OMB control number. Select the link ``Submit a Comment'' that 
corresponds with ``Information Collection 9000-0032, Contractor Use of 
Interagency Fleet Management System Vehicles''. Follow the instructions 
provided at the ``Submit a Comment'' screen. Please include your name, 
company name (if any), and ``Information Collection 9000-0032, 
Contractor Use of Interagency Fleet Management System Vehicles'' on 
your attached document.
     Fax: 202-501-4067.
     Mail: General Services Administration, Regulatory 
Secretariat (MVCB), 1800 F Street NW., 2nd Floor, Washington, DC 20405-
0001. ATTN: Hada Flowers/IC 9000-0032, Contractor Use of Interagency 
Fleet Management System Vehicles.
    Instructions: Please submit comments only and cite Information 
Collection 9000-0032, Contractor Use of Interagency Fleet Management 
System Vehicles, in all correspondence related to this collection. 
Submit comments regarding this burden estimate and any other aspect of 
this collection of information, including suggestions for reducing this 
burden to: FAR Desk Officer, OMB, Room 10102, NEOB, Washington, DC 
20503. All comments received will be posted without change to http://www.regulations.gov, including any personal and/or business 
confidential information provided.

FOR FURTHER INFORMATION CONTACT: Mr. Curtis E. Glover, Sr., Procurement 
Analyst, Office of Governmentwide Acquisition Policy, GSA (202) 501-
1448 or email at Curtis.glover@gsa.gov.

SUPPLEMENTARY INFORMATION: 

A. Purpose

    If it is in the best interest of the Government, the contracting 
officer may authorize cost-reimbursement contractors to obtain, for 
official purposes only, interagency fleet management system (IFMS) 
vehicles and related services. Federal Acquisition Regulation (FAR) 
51.205 and the clause at FAR 52.251-2, Interagency Fleet Management 
System (IFMS) Vehicles and Related Services are to be used in 
solicitations and contracts when a cost reimbursement contract is 
contemplated and the contracting officer may authorize the contractor 
to use interagency fleet management system (IFMS) vehicles and related 
services.
    Before a contracting officer may authorize cost-reimbursement 
contractors to obtain IFMS vehicles and related services, the 
contracting officer must have, among other requirements:
     A written statement that the contractor will assume, 
without the right of reimbursement from the Government, the cost or 
expense of any use of the IFMS vehicles and services not related to the 
performance of the contract;
     Evidence that the contractor has obtained motor vehicle 
liability insurance covering bodily injury and property damage, with 
limits of liability as required or approved by the agency, protecting 
the contractor and the Government against third-party claims arising 
from the ownership, maintenance, or use of an IFMS vehicle; and
     Considered any recommendations of the contractor. The 
information is used by the Government to determine whether it is in the 
Government's best interest to authorize a cost-reimbursement 
contractor, for official purposes only, to use IFMS vehicles and 
related services.
    Authorized contractors shall submit requests for IFMS vehicles and 
related services in writing to the appropriate GSA point of contact in 
accordance with the FAR. Contractors' requests for vehicles or related 
services must include:
     Two copies of the agency authorization;
     The number of vehicles and related services required and 
period of use;
     A list of employees who are authorized to request the 
vehicles or related services;
     A listing of equipment authorized to be serviced; and
     Billing instructions and address.
    Public comments are particularly invited on: Whether this 
collection of information is necessary for the proper performance of 
functions of the Federal Acquisition Regulations (FAR), and whether it 
will have practical utility; whether our estimate of the public burden 
of this collection of information is accurate, and based on valid 
assumptions and methodology; ways to enhance the quality, utility, and 
clarity of the information to be collected; and ways in which we can 
minimize the burden of the collection of information on those who are 
to respond, through the use of appropriate technological collection 
techniques or other forms of information technology.

B. Annual Reporting Burden

    There is no centralized database in the Federal Government that 
captures information on agencies' use of the IFMS for this information 
collection; however, agencies annually report motor vehicle fleet data 
using the GSA Federal Automotive Statistical Tool (FAST), a web-based 
reporting tool cosponsored by GSA and the Department of Energy.
    For this information collection requirement data from Fiscal Year 
(FY) 2012 was retrieved from the Federal Procurement Data System (FPDS) 
to determine the number of agencies that awarded cost reimbursable 
contracts that may utilize IFMS to provide vehicles to contractors for 
official purposes only. FPDS identified approximately 120 contracting 
agencies

[[Page 64500]]

that awarded cost reimbursable contracts in FY 2012. Of these agencies, 
it is estimated that approximately fifty percent, or 60, contracting 
agencies may utilize IFMS to provide vehicles to contractors for 
official purposes only. It is further estimated that each of the 60 
agencies would average approximately 3 contractor requests per year to 
utilize the IFMS, for a total estimate of approximately 180 contactor 
requests per year. The requests should be limited because certain 
travel costs are allowable under cost-reimbursement contracts, 
including the costs of contractor-owned or -leased automobiles. FAR 
31.205-46(d) provides that these costs are allowable, if reasonable, to 
the extent that the automobiles are used for company business. 
Consequently, the FY 2012 FPDS data will serve as the basis for the 
number of respondents per year. One burden hour was estimated per 
response to read and prepare information. This represents an increase 
from what was published in the Federal Register on March 5, 2010 (75 FR 
10267). No public comments were received in prior years that have 
challenged the validity of the Government's estimate.
    Estimated respondents/yr: 180.
    Number of responses annually: 1.0.
    Total annual responses: 180.
    Estimated hrs/response: 1.0.
    Estimated total burden/hrs: 180.
    Obtaining Copies of Proposals: Requesters may obtain a copy of the 
information collection documents from the General Services 
Administration, Regulatory Secretariat (MVCB), 1800 F Street, NW., 2nd 
Floor, Washington, DC 20405-0001, telephone (202) 501-4755. Please cite 
OMB Control No. 9000-0032, Contractor Use of Interagency Fleet 
Management System Vehicles, in all correspondence.

    Dated: October 22, 2013.
Karlos Morgan,
Acting Director, Federal Acquisition Policy Division, Office of 
Governmentwide Acquisition Policy, Office of Acquisition Policy, Office 
of Governmentwide Policy.
[FR Doc. 2013-25213 Filed 10-28-13; 8:45 am]
BILLING CODE 6820-EP-P



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